Carter Travel Award Instructions and Procedures

The Herbert E. Carter travel award is intended to offset some of the costs associated with international or national travel expenses such as airfare and meals. Only these kinds of expenses will be covered. These awards are meritorious and will be granted on the competitive and innovative content of the statement submitted with the application.

Instructions

  1. Complete the online application form.
    Please NOTE: You must log in with your user name and Net ID to view the form 
  2. The online application form will prompt you to upload the following file requirements: a copy of the abstract you submitted to the conference.
     • A second version of your abstract suitable for a “lay audience.” In this abstract please make it clear to someone not in your field what makes it notable (how it advances your field).This abstract should be between ½ a page and 1 page in length.
     • A statement of how attending this particular conference/event will help your professional development.
     • A copy of the conference acceptance (if available).
  3. You will also need to type in the name and email address of your advisor on the form. On submission of the online form, an email to your advisor will be generated to request him/her to send a recommendation letter in support of your application by attaching the letter/file in a reply to the email message. Please let your advisor know to expect this message. The message to your advisor will explain that their recommendation letter is considered part of your application, and as such is required in order to complete your application. NOTE: only complete applications will be reviewed. 

Current Open Session

Application Deadline For Travel Dates
Application CLOSED May 15, 2017 July 1, 2017 through September 30, 2017

Upcoming Sessions for 2017 Travel Dates:

  • Travel: October 1, 2017 through December 31, 2017; application opened in July; deadline mid-August 

2018 Travel Dates & Application Deadlines:

  • Travel: January 1, 2018 through March 31, 2018; application opened in October; deadline mid-November 2017
  • Travel: April 1, 2018 through June 30, 2018; application opened in January; deadline mid-February 2018
  • Travel: July 1, 2018 through September 30, 2018; application opened in April; deadline mid-May 2018

Eligibility Conditions:

To be eligible for a Herbert E. Carter Travel Award, you must:

  • Be enrolled as a student with a major in a GIDP, or a minor in Cognitive Science, Global Change, Remote Sensing & Spatial Analysis or Social, Cultural, and Critical Theory.
  • Be in good standing (not provisional) and have a minimum of a 3.0 GPA
  • Be selected to either present a paper, poster or talk at a professional meeting
  • Be the graduate student who is conducting the research for which the paper, poster or talk is being presented

The award is intended to offset some of the costs associated with international or national travel expenses such as airfare, and meals. These awards are meritorious and will be granted on the competitive and innovative content of the statement submitted with the application. Awards are contingent upon the availability of funds and the number of applications per session. Students are eligible to receive up to a total of $600 per fiscal year1. Students may submit only one application per application deadline. Awards are limited to two (2) per academic degree (e.g. 2 for a Masters and 2 for a Ph.D.). In the event that you are unable to attend the conference for which you had received an award, you must return the entire amount to the GIDP administration office.

Award Conditions

  • Awards are contingent upon the availability of funds and the number of applications per session.
  • Students are eligible to receive up to a total of $600 per fiscal year (July 1 to following June 30).
  • Students may submit only one application per application deadline. Awards are limited to 2 per academic degree (e.g. 2 for a Masters and 2 for a Ph.D.), but preference will be given to applicants who have not previously received a Carter Travel Award.
  • Applications will be judged on the clarity of the application, the quality of the research, and the value of attendance at the particular conference for the candidate's professional development. Ordinarily, students closer to completing their degree requirements will be considered stronger candidates, but all students are encouraged to apply.
  • All Herbert E. Carter travel awards are processed in accordance with University of Arizona Policy.
  • In the event that you are unable to attend the conference for which you had received an award you must return the entire amount to the GIDP Administration office.

Note that the Herbert E. Carter Travel Award is a scholarship and as such is part of your taxable income.

Post-Award Requirements

Within two weeks of your return, you must submit the following materials to the GIDP Administration office:

  1. A short summary (1/2 a page to a page) of your experience and how it was valuable for your professional education.
  2. A digital photograph of yourself, preferably in a research setting or at the conference.

These materials will be put on the GIDP website for promotional and fundraising purposes.

Note: It is important for the applicant to follow these rules. Incomplete applications will not be reviewed, nor will applications submitted for travel that lies outside of the travel dates associated with each of the quarterly application deadlines. Late applications will only be considered at the discretion of GIDPAC based upon the availability of funds and when the application was received. Multiple applications during any given quarter from the same GIDP program will be entertained, but the committee strives to distribute available funds amongst all participating programs.

Last updated 23 May 2017